Mark Your Calendars! - December 13, 2022 @ 6:00pm
The Hillcrest Cluster Association annual meeting will be held on Tuesday, December 13, 2022, at 6:00pm. After 2 years without meeting in person, we are returning to our pre-COVID tradition of a cluster dinner, followed by the annual meeting business, and presentation of election results. To support those who are not comfortable attending in person, the meeting will be broadcast online via the Zoom online meeting platform. We are committed to providing an open forum for discussion, updates from the board, and our always important election of board officers to as many cluster residents as possible.
Agenda
- 6:00 – 7:00 Dinner & Socialization (Meet your neighbors)
- 7:00 – 7:05 Welcome and Call to Order
- 7:05 – 7:45 Board Presentation and Budget Presentation
- 7:45 – 8:00 Announcement of Election Results
- 8:00 – 8:30 Discussion & Q&A
- 8:30 Meeting Adjourned
How to Join the Meeting
You can join either in person at the Lake Anne Community Center (1609-A Washington Plaza N, Reston, VA 20190) or by joining online. This is the best option to join to have full access to the visual meeting presentation, and can utilize your computer audio and a webcam if you have one (though not required)
Meeting ID: 924-5967-1944
Passcode: 744639
Need help using Zoom? Click here for the official helpdesk.
Join by Phone
While this option does not provide a visual to the presentation provided, it offers a second mechanism by which to connect over audio if your computer does not have a microphone.
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 924-5967-1944
Passcode: 744639
Election Details
Each year, HCA members have the opportunity to elect members of the organization to serve on the Board of Directors, which serves as the decision-making authority for the cluster. These individuals are volunteers, who serve many hours each week to resolve problems, improve the common property of the community, and make the cluster a great place to live.
For 2022, there are 2 positions up for election. Prior to the Annual Meeting, there was an open call for candidates, and only 1 candidate came forward to run who submitted their nominations by November 4th. This means that all write-in candidates will be considered, and if any are received, we will solicit confirmation of the election with the individual following the annual meeting. If there is not a second confirmed candidate, then the second board position will remain vacant, until the Board is able to appoint someone for the duration of the term.
Each household gets one ballot, on which you may vote for as many as TWO candidates, which may either be selected from the candidates listed, or by write-in vote. For 2022, you may vote in 1 of the following two ways:
Physical Ballots
Each home was mailed a physical ballot on November 7, 2022 as part of the Annual Meeting announcement packet.
You may submit your physical ballot by completing it in full, signing it, indicating your house number and then doing one of the following:
- Placing it in a sealed envelope and hand-delivering it to 11142 Saffold Way, Reston, VA 20190;
- Placing it in a sealed envelope and mailing it to Hillcrest Cluster Association P.O. Box 3256, Reston, VA 20190, or;
- Emailing a PDF scan of the ballot to the cluster Board at nathan@hillcrest-cluster.com
Electronic Ballots
This year we are introducing electronic ballots which can be completed online at the link below:
Online ballots must be received by December 12, 2022 to be counted. Paper ballots may be submitted in person at the Annual Meeting on December 13, 2022. We ask that each household select only 1 means of voting. If for any reason, multiple ballots are received on behalf of a single household, the latest ballot received will represent the vote of the member household, unless a physical ballot is received, in which case the completed valid physical ballot will serve as the vote tallied on record.
If you are unable to call into the meeting, you may use the proxy form which was included in the mailing to authorize a representative to vote on your behalf on any topics that should arise during the meeting unaffiliated with the general election. This form should be hand-delivered to 11142 Saffold Way, Reston, VA 20190 or mailed to Hillcrest Cluster Association P.O. Box 3256, Reston, VA 20190, and must be received by 7:00pm December 12, 2022.
Individuals elected to the Board will each serve a three-year term from January 2023 through December 2025.
Although renters are not eligible to vote, they are welcome to attend the dinner and meeting
2022 Cluster Census
To ensure the Board has the most up-to-date contact information for owners and residents of Hillcrest Cluster, we ask that you take a moment to fill out the 2020 Cluster Census form as well. The information collected in this form is critical to allow the Board to ensure all residents and homeowners are aware of updated policies and impacts on cluster services. While a physical copy of this form was included with the Annual Meeting Announcement mailing that went out on November 7, 2022, it can be found digitally below:
